April 2024 Board Action Items

4/10

• Approved Board Meeting Minutes from March 13, 2025.
• Approved the January 2025 monthly financial reports as presented.
• Approved the appointment of Nicole Jones to the Community Center Advisory Committee.
• Adopted Order 25-410-01 approving contracts for programming transportation with Round Rock Independent School District for summer 2025 with funding from the FY25 Operating Budget.
• Approved the Mosaic Church as a Large Group and approved the use of Cat Hollow Field and Playground Pavilions for Mosaic Church's Day at the Park on Saturday, May 10, 2025, excluding tennis courts.
• Adopted Resolution 25-0410-01 adopting Revised Youth Recreation Programs Standards of Care.
• Adopted Resolution 25-0410-02 approving amended Guidelines regarding Procedures, Conduct, and Decorum at Brushy Creek Municipal Utility District Board of Director Meetings.
• Adopted Order 25-0410-02 approving Customer Service Supervisor Job Description.
• Adopted Order 25-0410-03 lowering the reserve amount on previously approved surplus property and lowering the reserve price of the Precor Upright Bike to $300 per item.
• Accepted Parks and Recreation and Shared Services Projects Status report as presented. The Sendero Springs Playscape Replacement project is now complete, and we are requesting approval to remove it from future Agenda reporting.
• Accepted Parks and Recreation Operations report as presented.
• Accepted Personnel Matters report as presented.
• Accepted Board Contingency and Capital Projects and Fund Balance report as presented.
• Accepted Prior Board of Directors' Direction for Action by District Staff and Board of Directors status report as presented.
• Selected Evergreen Solutions, LLC as the vendor to conduct the Classification, Total Compensation, and Benefits Study.
• Adopted Order 25-0410-04 approving Evergreen Solutions, LLC agreement as the vendor to conduct the Classification, Total Compensation, and Benefits Study. Authorized GM to sign contract with phase and installation edits.
• Approved updates to the Parks and Opens Spaces Master Plan Project List Resolution as follows:
  • Keep Expand trails and walking paths. Loop walking trail (estimated at $100,000 in 2022).
  • Remove Add climbing berms.
  • Remove Add butterfly/seasonal garden.
  • Remove Improve the appearance of the restroom building.
  • Keep Improve ball fields.
  • Remove Expand/improve pavilion.
  • Remove Improve landscaped areas.
  • Not to add second pavilion (estimated at $260,000 in 2022).
  • Add Pavilion and bathroom combo.
• Adopted Order No. 25-0410-05 approving Change Order 003 for the Shaded Fuel Breaks Project with Legacy Arbor for $12,950 using FY25 Operational Funds.
• Approved Shirley McDonald Trail and Outfall Improvements Project Plan.
• Approved Sendero Springs Pool Deck and Baby Pool Shade Structure Project Plan.
• Approved Jacobs Engineering and adopted Order No. 25-0410-06 approving an additional services fee of $9,228.00 for the Administration Building Renovations Project with funding from FY25 Board Contingency Funds.
• Selected Texas Disposal Systems for solid waste and recycling services for District residents and approved bringing back a contract for approval.

4/24

• Approved the Mosaic Church as a Large Group and approved the use of Cat Hollow Field Pavilion and Disc Golf Course for the National Amateur Disc Golf Tour, Wednesday, October 29 - Saturday, November 1, 2025, and to have the District listed as an insurer.
• Approved Board Meeting Minutes for March 27, 2025 and April 3, 2025.
• Adopted Order 25-0424-03 approving the proposed FY26 District Holiday Calendar with Christmas Eve and Christmas Day.
• Adopted Order 25-0424-04 approving the job descriptions presented:
  • Lifeguard;
  • Swim Instructor;
  • Gardener (supplement);
  • Documentation Specialist;
  • Customer Service Representative.
• Adopted Resolution 25-0424-01 approving the District Organization Chart with the revisions as presented.
• Adopted Order 25-0424-01 approving the District's Pay Scale, updating the Project Manager and Human Resource Manager titles.
• Accepted Public Works Projects report as presented. 
• Accepted Public Works Operations report as presented.
• Accepted Personnel Matters report as presented.
• Accepted Shared Services operations as presented.
• Accepted Niche Award report as presented. 
• Accepted Summary of any Property Disposed During the Preceding Monthly Period report as presented.
• Accepted Board Contingency and Capital Projects and Fund Balance report as presented with supplement. 
• Accepted Prior Board of Directors' Direction for Action by District Staff and Board of Directors status report as presented.
• Approved the mid-year review as presented, including supplement:
  • Construction documents serve as the project plan for the:
    • Brushy Creek North Neighborhood Sign Relocation;
    • Admin. Office Remodeling;
    • Ground Well Raw Water Transmission Line Relocates at Wyoming Springs;
    • ARPA- Drinking Water Source & Treatment Projects;
    • ARPA- Wastewater Projects (CH and HS LS); and
    • Sam Bass Water Relocation.
  • The contracts serve as the project plan for the 
    • Water Pressure and Fire Flow Modeling; and
    • Water and Wastewater Master Plan. 
  • The agreement serves as the project plan for the Emergency Interconnect at Water Treatment Plant with Round Rock.
• Approved continuation of projects from FY25 to FY26 as presented, to include the following in the Draft FY26 budget with supplement:
  • Park Master Plan: Community Park Playground (Phase I);
  • Community Park Trails Design and 20% Construction Match (TPWD Grant);
  • Sendero Springs Pool Deck Replacement;
  • Highland Horizon Pool Deck Replacement;
  • Shirley McDonald Park Trail & Outfall Improvements;
  • Post URI Tree Remediation;
  • District Trails and Sidewalk Repairs;
  • Field Operations Site & Building Improvements;
  • AMI Install and Meter Replacement (Gateway Infrastructure & Commercial Meter Replacement Only);
  • BCWF HVAC Replacement;
  • ARPA- Drinking Water Source & Treatment Projects;
  • Emergency Interconnect BCWF w RR (Eval); Design and construction;
  • Drainage Study and Improvements for Spillway Over Stairway (Powder Horn Drive); and,
  • Brushy Creek North Sanitary Sewer Capacity Project.
• Approved Public Works project concepts as presented to include the following in the Draft FY26 budget: 
  • Stormwater Master Plan;
  • Risk and Resilience Assessment and the Emergency Response Plan Updates;
  • Brushy Creek Treatment Water Facility Educational Opportunities;
  • SCADA-connected Pressure Monitoring in the Water Distribution System;
  • Assessment of 1999 District Rules and Regulations; and
  • Liberty Walk Lift Station Rehabilitation.
• Approved the Public Works budget request as presented to include the following in the draft FY26 budget: 
  • EPA Risk and Resilience Assessment 5-year Renewal;
  • Water Treatment Pond Liner;
  • Backhoe;
  • Leak Detection Equipment Replacement;
  • Meter Testing Equipment; and,
  • Membrane Replacement #4.
• Approved the Recreation Programming project concepts as presented to include the following in the draft FY26 budget: 
  • Parks and Recreation Master Plan;
  • Badminton Standards;
  • Cardio Replacement and Stretching Room Remodel;
  • Highland Horizon Pool Thermal Cover and Roller;
    
  • Estimated cost for the creation of data entry standards for RecTrac (and WebTrac) and clean-up existing RecTrac data based on these standards;
  • Estimated cost for the data exchange between Placer.ai data into The Brushy Creek Life Measurement Tool; and
  • Annually apply to the Texas Public Pool Council Program of the Year Awards for Aquatic Safety.
• Approved the Facilities and Park Maintenance project concepts for FY26
  • Create resident Community Center Garden (CCG) educational opportunities;
  • Create resident Keep Texas Beautiful and Recycling educational opportunities; and
  • District Park Sign Standardization.
• Approved the Facility and Park Maintenance budget requests to include the following in the draft FY26 budget: 
  • Sendero Springs Basketball Resurface;
  • Highland Horizon Basketball Resurface;
  • Cat Hollow Tennis Court Resurface; and
  • Creekside Tennis Court Resurface.
• Approved the Administration project concepts to include the following in the draft FY26 budget: 
  • Create The Brushy Creek Life Communication Plan; and
  • .gov Website Communication Plan.
• Approved the Information Technology project concepts to include the following in the draft FY26 budget:
  • Update Badge Access System;
  • Microsoft Teams Phone System; and
  • Verkade Security Camera System.
• Approved the Human Resource project concepts to include the following in the draft FY26 budget:
  • A Human Resource Management System (HRMS) that includes Timekeeping and Payroll, Applicant Tracking and Onboarding, Performance Management, and a Learning Management System;
  • Security Camera Audit update and the Security Camera upgrade roadmap; and,
  • Safety Audit update and Roadmap.
• Approved the Financial Services project concepts to include the following in the draft FY26 budget:
  • Audit the GFOA Audit Award schedule, Financial Trends;
  • Incorporate financial stability guidelines into the GASB and/or Safekeeping Policy.
• Approved the First Quarter Financial Reports and Budget Adjustments as of December 31, 2024 as presented with supplement.
• Approved Dylan Totzke's out-of-state travel for attendance at the American Red Cross Lifeguard Instructor Trainer Certification and Training course using the FY25 operating budget. 
• Approved the Water Treatment Plant Recoating Project plans and proceeded with bidding the project, including adding an alternate for high-service pump station coating work.
• Approved Order no 25-0424-02 approving Pro Services Contract with Novotx, LLC associated with the Asset Management Software with $7,500 funding being allocated from FY25 operating budget dollars.
• Adopted Order 25-0424-05 approving MOU with authorization for the GM to add and remove employees from the Member Roster (Attachment D) and provide Employer Individual Member Letters of Endorsement.
• Approved issue of payment to Fern Bluff MUD for the pro-rata share of the rehab of 20 manholes in Fern Bluff MUD at $71,588.98 funded by $48,000 from the FY25 operating budget and $23,588.98 from Board Contingency.
• Approved the following:
  • Remove $12,500 from the 300 operation budget, in relation to contract (6080); and
  • Addition of five (5) Recreation Assistant positions totaling 0.6 FTEs and 1,250 hours.

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